EXIM Code Registration & Renewal in Nepal
Complete guidance for import-export code registration and renewal. Navigate the Department of Customs procedures with expert assistance and hassle-free documentation.
EXIM Code Registration Process
Step-by-step guidance for obtaining your import-export code from the Department of Customs, Nepal
Required Documents
- Industry/Firm Registration Certificate
- Memorandum & Articles of Association
- Citizenship Certificate (all shareholders/partners)
- PAN/VAT Certificate
- Bank Guarantee: NPR 300,000* (A-class bank)
- Bank Account Recommendation Letter
- Recent Photograph of Applicant
- Business Location Map
- Excise Duty License
- Application Form (from DOC website)
Registration Steps
- Register company at Department of Commerce or Department of Industry
- Pay rajaswa to registering authority based on company capital
- Download application form from Department of Customs website
- Obtain Bank Guarantee (minimum 1 year validity)
- Scan all documents and upload to EXIM Portal
- Submit physical copies to Department of Customs
- Submit Original Bank Guarantee letter upon receiving license
- EXIM Code issued within 1 week of complete submission
- Code is unique and remains same throughout company existence
- Annual renewal is mandatory before fiscal year ends
EXIM Code Renewal Process
Annual renewal requirements and procedures to maintain your import-export trading rights in Nepal
Login to Portal
Access EXIM Portal at https://nnsw.gov.np/exim/renewal using your EXIM code as username
Fill Details
Enter EXIM code, renewal date, type (Export/Import/Both), and upload required documents
Make Payment
Pay renewal fee online via ConnectIPS or through bank payment and submit voucher
Submit & Verify
Submit documents physically to Customs Department for final verification and renewal
Documents Required for Renewal
- Bank Payment Voucher
- Tax Clearance Certificate
- Company Certificate
- Bank Guarantee Extension (if required)
- Previous year’s auditor report
- Industry/Company registration certificate
- Proof of tax payment
Renewal Fees & Penalties
| Timeline | Fee/Fine |
|---|---|
| Before Asar End | NPR 1,000 (No Fine) |
| Before Ashoj End | NPR 1,500 (+ 500 fine) |
| Next Asar End | NPR 2,000 (+ 1,000 fine) |
| After Next Asar | NPR 11,000/year (+ 10,000 fine) |
| After 5 Years | Code Auto-Cancelled (Re-register) |
Important EXIM Code Information
Key details about code validity, cancellation, and reactivation procedures
Code Validity & Cancellation
Code Permanence: Your EXIM Code remains the same throughout your company’s existence. The code uniquely identifies your organization in import-export trade records.
Cancellation Reasons: The Department of Customs may cancel your EXIM Code due to unpaid taxes, voluntary cancellation requests, or bank guarantee cancellation. However, upon request and after clearing all pending taxes and submitting required documents, the code can be reinstated.
Reactivation: If your code is cancelled, you can apply for reactivation by clearing all outstanding taxes, extending your bank guarantee, and submitting relevant compliance documents to the Department of Customs.
Portal Access: EXIM Portal Login: https://nnsw.gov.np/exim/registration | Renewal Portal: https://nnsw.gov.np/exim/renew
Simplify Your EXIM Code Process
Whether you’re registering for the first time or renewing your annual code, BizSewa provides complete assistance with document preparation, bank guarantees, and government submissions. Let our experts handle the complexities while you focus on your business.