Detailed Guide on How to Sign Company Registration Papers in Nepal

Registering a company in Nepal involves several steps, particularly in ensuring that all required documents are signed correctly. Below is a comprehensive guide to help you through the process of signing your company registration papers.

Step 1: Gather Required Documents

Before signing, ensure you have all the necessary registration papers. Typically, these include:

•  Memorandum of Association (MoA)
•  Articles of Association (AoA)
•  Application form for company registration
•  Shareholder agreement (if applicable)
•  Director details

Step 2: Print All Pages

1. Print Documents: Ensure all pages of the registration documents are printed clearly. Doublecheck for legibility and completeness.

2. Use plain white photocopy paper:You can also use Nepali Lokta paper. However, since all documnts will be signed digitally, you won’t be getting hard copy of the papers from OCR, so for clearer scans, we recommend A4 photocopy paper of good quality..

Step 3: Signing Protocol

1. Signature Locations: 

•     Top of Each Page: All shareholders must sign at the top of each page of the documents.
•     Bottom of Each Page: All shareholders must also sign at the bottom of each page.

2. Thumb Impression:

•     For pages that have a designated thumb impression box, each shareholder must:
•       Place their thumb impression in the respective box.
•       Sign above their name in the designated area.

3. Witness Signatures:

•     Each shareholder must have a witness. The witness should:
•       Sign at the bottom of the page alongside the shareholders’ signatures.
•       Place their thumb impression in the provided box on those pages.

Step 4: Review the Signed Documents

1. CrossCheck: Go through each page to ensure that:

•     All required signatures are present at both the top and bottom.
•     Thumb impressions are correctly placed in the designated boxes.
•     Witness signatures and impressions are also present.

2. Correct Any Mistakes: If you find any missing signatures or impressions, rectify them before proceeding.

Step 5: Scanning the Documents

1. Scan All Pages: Use a scanner to create a digital copy of the signed documents. Ensure the scans are clear and legible.

2. Check Quality: Review the scanned documents to confirm that all signatures, thumb impressions, and text are visible and readable.

Step 6: Sending the Documents

1. Compose an Email:

•     Open your email client and create a new email.
•     Address it to arjun@bizsewa.com.

2. Attach Scanned Documents: 

•     Attach the scanned files of your signed registration papers.
•     Ensure all attachments are included before sending.

3. Email Subject and Body:

•     Subject: “Company Registration Papers  [Your Company Name]”
•     Body: Briefly introduce the attached documents and mention that they are the signed company registration papers.

4. Send the Email: Review everything and send the email.

Step 7: FollowUp

1. Confirmation: After sending, you may want to follow up with BizSewa to confirm receipt of your documents.

2. Keep Copies: Retain copies of all signed documents and correspondence for your records.

Tips

•  Legal Advice: Consider consulting with a legal professional to ensure compliance with all local regulations.
•  Deadlines: Be aware of any deadlines associated with the registration process to avoid delays.
•  Professional Help: If you need clarification on any steps, seek assistance from a business consultant like Bizsewa or legal expert familiar with Nepalese company registration.

By following this guide, you can ensure that your company registration papers are signed and submitted correctly, facilitating a smoother registration process in Nepal.