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Annual General Meeting (AGM): Minutes of AGM, Submission dates, and Details

Table of Contents

What is the Annual General Meeting of a company?

The annual general meeting (AGM) of a company is a meeting of the company’s shareholders, typically held once a year. The purpose of the AGM is to provide a forum for the shareholders to discuss the company’s performance and direction, and to vote on important matters affecting the company.

At the AGM, the company’s management team typically presents a report on the company’s financial performance, as well as its plans for the future. The shareholders also have the opportunity to ask questions and express their concerns or suggestions.

In addition to discussing the company’s performance and direction, the AGM is also an important forum for voting on important matters affecting the company. These may include the appointment of directors, the approval of the company’s financial statements, and the declaration of dividends.

The AGM is an important event for a company, as it provides an opportunity for the shareholders to hold the management team accountable and to have a say in the company’s direction. It is typically attended by the company’s shareholders, directors, and other interested parties, such as analysts and members of the media.

Minutes of AGM

The minutes of the annual general meeting (AGM) are a written record of the proceedings and discussions that took place at the meeting. The minutes are typically prepared by the company secretary or another designated person and are presented for approval at the next AGM.

The minutes of the AGM typically include the following information:

  • The date, time, and location of the meeting
  • The names of the directors, officers, and other attendees
  • A summary of the business conducted at the meeting
  • Any resolutions passed or decisions made at the meeting
  • Any significant discussions or points of interest that arose during the meeting

The minutes of the AGM are essential records of the proceedings and decisions made at the meeting, and they serve as a reference for future meetings and decision-making processes. They are typically kept as part of the company’s official records and are available for review by shareholders and other interested parties.

Should all shareholders sign the AGM minute?

It is not typically required for all shareholders to sign the minutes of the annual general meeting (AGM). The minutes are typically prepared by the company secretary or another designated person and are presented for approval at the next AGM.

At the AGM, the minutes are typically presented to the shareholders for approval. The shareholders can review the minutes and raise any concerns or corrections, and the minutes can be amended as necessary. Once the minutes have been approved by the majority of shareholders, they are considered to be an accurate and official record of the proceedings and decisions made at the AGM.

In general, the minutes of the AGM does not need to be signed by all the shareholders. However, it is important that the minutes accurately reflect the proceedings and decisions made at the meeting, and that they are approved by the majority of shareholders before being considered official.

Should I submit AGM to OCR every year?

Yes, you need to submit the AM along with Audited Financial Statements to the OCR before Poush-end every year.

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